1. Information We Collect

We may collect information that you voluntarily provide to us, including:

Personal Information

• Name
• Company name
• Job title
• Email address
• Phone number
• Mailing address
• Payment and billing information
• Event registration details
• Sponsorship or exhibitor application information

Event-Related Information

• Session selections
• Event attendance records
• Mobile app activity
• Survey responses
• Networking preferences
• Contest or giveaway entries

Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address
• Browser type
• Device information
• Pages visited
• Time spent on pages
• Referral sources
• Website interaction data

We may collect this information through cookies, analytics platforms, and similar technologies.

2. How We Use Your Information

We may use your information to:

• Process event registrations and payments
• Provide event updates and important communications
• Manage attendee, sponsor, speaker, and exhibitor participation
• Facilitate networking opportunities and event experiences
• Deliver customer support
• Improve our website, events, products, and services
• Send newsletters, promotions, and marketing communications
• Conduct surveys and collect feedback
• Comply with legal obligations and enforce our policies

By registering for MedicareCon, you consent to receiving event-related communications from us regarding your registration and participation.

3. Email and Text Message Communications

We may send:

• Registration confirmations
• Event reminders
• Schedule updates
• Marketing emails
• Sponsor announcements
• Educational content
• Promotional offers

You may unsubscribe from marketing emails at any time by using the unsubscribe link included in our communications.

If you opt into text messaging, you may opt out at any time by following the instructions provided in the message.

4. Sponsor, Exhibitor, and Partner Information Sharing

One of the primary purposes of MedicareCon is to connect insurance professionals with sponsors, exhibitors, and industry partners.

By registering for MedicareCon, you acknowledge and agree that certain registration information, such as:

• Name
• Company
• Job title
• Email address

may be shared with event sponsors, exhibitors, and event partners when:

• You voluntarily visit exhibitor booths
• You participate in sponsor activations
• Your badge is scanned at a booth
• You request information from a sponsor
• You otherwise consent to engagement with a sponsor or partner

Sponsors and exhibitors are responsible for their own privacy practices regarding information they collect.

5. Photography, Video, Audio, and Event Media

MedicareCon events may be photographed, recorded, livestreamed, or otherwise documented.

By attending our events, you grant MedicareCon, Brock Insurance, and affiliated entities permission to use your image, voice, likeness, and appearance in:

• Marketing materials
• Social media content
• Event recaps
• Promotional videos
• Educational content
• Future event advertising

No compensation will be provided for such use.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Improve website performance
• Understand website usage
• Personalize user experiences
• Measure marketing effectiveness
• Provide relevant content and advertisements

You may control cookies through your browser settings; however, disabling cookies may impact website functionality. 

7. How We Share Information

We do not sell your personal information.

We may share information with:

• Event technology platforms
• Registration providers
• Payment processors
• Email marketing providers
• Mobile app providers
• Analytics providers
• Service providers that support event operations
• Government authorities when required by law

All service providers are expected to maintain appropriate safeguards for personal information. 

8. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.

However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

9. Data Retention

We retain personal information only as long as necessary to:

• Provide services
• Fulfill contractual obligations
• Maintain event records
• Comply with legal requirements
• Resolve disputes
• Enforce agreements

10. Your Rights

Depending on your location and applicable law, you may have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your information
• Opt out of marketing communications
• Request information regarding how your data is used

Requests may be submitted using the contact information listed below.

11. Children’s Privacy

MedicareCon is intended for insurance professionals and business users. Our website and events are not directed toward children under the age of 13, and we do not knowingly collect personal information from children.

12. Third-Party Websites

Our website may contain links to external websites operated by third parties.

We are not responsible for the privacy practices, content, or security of those websites and encourage you to review their privacy policies separately.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the “Last Updated” date will be revised accordingly. Continued use of our website or participation in our events after updates constitutes acceptance of the revised policy. 

14. Contact Information

If you have questions regarding this Privacy Policy or your personal information, please contact:

MedicareCon
Brock Insurance
499 Air Park Road
Tupelo, MS 38801

Email: info@medicarecon.com
Website: https://www.medicarecon.com